Front Desk Coordinator
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| Job Description |
R.V. Kuhns & Associates, Inc. (RVK) a nationally recognized, strategic investment consulting company, is seeking a team player to serve as a Front Office Coordinator, for our Portland, Oregon location. This position coordinates activities in the reception area and is the first impression of the company and therefore, a professional appearance is mandatory. Primary responsibility will include answering our multi-line phone system, greeting guests, handling shipments and deliveries, sorting and distributing mail, faxes, etc.
This position also plays a critical role in helping to support Consultants and Associate Consultants with travel logistics and other requests, Also responsible for additional help with projects from other departments within the firm.
Only experienced administrative professionals will be considered for the Front Office Coordinator position. Candidates must be accomplished, energetic, have a friendly, professional work demeanor, as well as possess excellent organizational, verbal, and written communication skills. The ability to independently problem solve, multi-task, prioritize, pay attention to detail, exercise good judgment, and have strong interpersonal skills are essential components of the position.
Duties for this position will include, but are not limited to:
• Answers and directs all incoming telephone calls, voice mail transfers, or takes messages as appropriate.
• Coordinates and prioritizes a large volume of incoming/outgoing mail packaging (UPS, courier, and regular mail).
• Prioritizes, distributes and takes action on incoming mail in a timely manner.
• Maintains client-ready appearance of reception and conference room areas.
• Welcomes visitors by greeting them, in person or on the telephone.
• Responsible for front office organization and records maintenance (hard copy and database.)
• Sorts, sends, and distributes incoming faxes.
• Coordinates the company’s petty cash box.
• Coordinates Outlook calendars and travel schedules
• Coordinates and support office events and meetings, and any other general administrative assistance (typing, filing, copying, faxing, etc.)
• Ensures that front office and mail area is in order and stocked with supplies as appropriate.
• Works with accounting manager to process A/P and A/R transactions as required.
• Performs other duties as assigned as member of the Project Support Team.
• Updates multiple databases that directly impact workflow
• Responsible for company security in locking all outside doors at 5:00 p.m. This includes outside doors on a different floor and/or any annex areas.
• Hours are from 8:00 am to 5:00 pm, and are not flexible.
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| Skill Requirements |
The Front Office Coordinator position provides critical support to RVK. Candidates with the best combination of the following skills, abilities, experience, and training will be considered for this full-time position:
• 1 - 2 years related experience and/or training or equivalent combination of education and experience.
• Excellent customer service skills, including demonstrated excellent telephone skills.
• Professional appearance and demeanor and be comfortable interacting with all levels of staff and clients.
• Mastery of Microsoft Professional Suite.
• Positive attitude and ability to multi-task.
• Demonstrated time management skills.
• Decision making skills - ability to work and think independently.
• Ability to generate ideas and suggestions for improvement without being prompted.
• Experience with UPS online shipping preferred.
For immediate consideration, candidates should apply by visiting http://rvkuhns.com/contacts/employment.php. We request that candidates submit their materials in a .doc or .pdf file. We will review all entries and will contact only those candidates whose skills, experience, and qualifications meet our requirements for the position. Applicants must have permanent U.S. work authorization. No phone calls, faxes, or temporary staffing agencies, please.
RVK currently consults to more than 300 client accounts located throughout the United States. Our clients are comprised of corporate and public defined benefit and defined contribution retirement systems, Taft-Hartley funds, endowments and foundations, non-pension operating funds, and select high-net-worth individuals and families. The cornerstones of our consulting philosophy are commitment to client service, in-depth knowledge, and no conflicts-of-interest.
Our firm is a rapidly growing, well-established company, seeking the brightest, most dedicated employees to be part of its team. To learn more about RVK, please visit us at www.rvkuhns.com. If you enjoy working collaboratively with others and consider yourself to be a creative thinker, then contact RVK today! Our firm is in need of professionals who complement our Project Support Team, who practice a strong work ethic, and who possess high standards of quality workmanship and approach to client service.
RVK offers a competitive benefits package including firm-funded medical, dental, vision, a 401(k) retirement plan, a 125 cafeteria plan, a 132 transportation plan, tuition reimbursement, and a paid -time-off (PTO) program. Come join a company that rewards hard work and appreciates its employees! RVK supports workforce diversity and is an Equal Employment Opportunity Employer.
Contact Information
R.V. Kuhns & Associates, Inc.
111 SW Naito Parkway
Portland, OR 97204-3512
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